IHEA encourages you to review the privacy statements of websites you choose to link to from the IHEA website so that you can understand how those websites collect, use and share your information. IHEA is not responsible for the privacy statements or other content on websites outside of the IHEA website.
- Defining personal information
Personal information is any information about an “identifiable individual” that can be used to distinguish, identify or contact a specific individual. Business contact information such as information on your business card and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories are not considered personal information under federal legislation (PIPEDA). Information about corporations is not considered personal information.
- Collection of personal information
If you request information, products or services from IHEA, we will collect name and contact details including address(es), mailing preference, telephone and fax numbers, email address, and language preference.
We collect no personal information about you unless you choose to provide that information to us. We do not use techniques that collect personal information about anyone without their knowledge. We only collect personal information about individuals when they specifically and knowingly provide it to us, for example when they apply for membership or complete an event registration form. You may also provide us with your credit card information in order to pay for items purchased. We collect this information only to set up your account, process the order, and provide you with the services you are purchasing. We do not store credit card information for later use.
IHEA collects and retains information about your transaction history when you use IHEA services and various programs. You may, at any time, ask to have this information removed or deleted – please reach out to firstname.lastname@example.org in order to have this done.
- IHEA Website
If you do nothing during your visit but browse through the website, read pages, or download information, we will neither gather nor store any personal information about you. Our web server collects statistical data about visitor information, specifically through the use of Google Analytics, used only in aggregate. This tracking system does not record personal information about individuals or link this information to any personal data collected.
- Use of information
IHEA commits to you that individual information will be used to establish and maintain responsible relationships with you, to provide you with products, services and support, and to respond to member needs. Your personal information will be used to provide you with the specific transaction that you applied for or services requested in the application you submitted.
One of IHEA’s primary objectives is disseminating information to its members. The achievement of IHEA’s objectives involves, among other things, providing you with information about products and services that IHEA believes are of interest you.
Your personal information may also be made available to other members of IHEA, if you so choose, through our online membership directory. You can make your information available by adjusting the preferences in your profile. You can change these preferences at any time. The main purpose of this is to facilitate member networking and at no point will the information displayed in the member directory be shared with any third party or non-member of the association.
- Consent by individuals
The information you provide to IHEA — such as your name, address, etc. — allows IHEA to inform you about events and activities and to notify you of issues, events or special offers which may be of interest to you. By becoming a member or by requesting information or registering for events offered by IHEA, you are giving IHEA permission to contact you by way of the information you provide. If you choose to sign up for our newsletter or any other communication from us, you can unsubscribe from future mailings at any time by clicking the unsubscribe links at the bottom of the email. If you prefer to opt-out by a different means please contact IHEA’s Office at email@example.com.
- Disclosure of personal information
IHEA may share aggregate information about its members and customers — not individual data or personal contact information — with sponsors, potential sponsors and other parties to help them better understand IHEA members and their interests.
Such aggregate information is used to give IHEA demographic data about its members in order to improve the organization and the programs and services we provide.
- Security of information
IHEA endeavors to maintain appropriate safeguards and adequate physical, procedural and technical security with respect to our offices and information storage facilities so as to prevent any unauthorized access, disclosure, copying, use, or modification of personal information. Safeguards include securing physical documents and technological measures by way of secure access and encryption. IHEA employees are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take measures to ensure the integrity of this information is maintained and to prevent its being lost or destroyed.
- EDI information
IHEA is committed to actively and openly supporting and promoting equality, diversity and inclusion (EDI). The EDI section of the membership profile is to enable IHEA to collect data to help monitor our progress towards achieving our EDI goals. IHEA has committed to publishing annual data, to provide transparency and accountability on our levels of EDI in all of our activities and to monitor changes over time. This data is important to us as it allows us to develop a fuller picture of our membership profile in terms of EDI, and this helps us to consider areas of under-representation, enables positive action and future planning, helps us to focus action to promote positive relations, and assess impact of proposed policies.
The data collected within EDI section will be handled with the utmost confidentiality. The EDI data will only be accessible to the core IHEA management team and will be fully anonymised before analysis and reported in an aggregate form and without any identifiable personal data. You can elect not to disclose any EDI information, can update them at any time by accessing your member account or request deletion of data by contacting us.
- Storage Outside of Canada
Your personal information may be used or stored by us or our service providers outside of Canada. We require that our service providers safeguard your personal information, however, if your personal information is used or stored outside of IHEA, it will also be subject to the laws of the country in which it is used or stored.
- Updates to this Statement
- Contact Us
Updated: March 05, 2021